719-255-3931 trans@uccs.edu
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Motor pool
Motor pool Information
 
 Motor pool Vehicles
  • • Drivers must have a valid Driver License, department approval, and provide a University speed type to operate a motor pool vehicle.  Approved drivers on official business are provided with full insurance coverage.
  • • A completed pre/post trip document, motor pool trip ticket, and fuel receipts must be returned with the car keys at the end of the reservation period or additional charges accrue.
  • • Reservations will not be approved for any motor pool vehicle unless all requirements have been completed.

 

– Transportation Services currently has five vehicles available for rent.

Toyota Prius
  • -Number available: Two
  • -Passenger limit: Five (including driver). Though we recommend four to be comfortable.

Minivan

  • -Number available: One
  • -Passenger limit: Seven (including driver).

15-passenger van

  • -Number available: Two
  • -Passenger limit: Fifteen (including driver).
  • -Please see additional information below pertaining to the 15-passenger van.

 

 Motor pool vehicle rates are the following (effective August 25, 2025):

Vehicle type   Daily rate Per mile rate
  Toyota Prius    $21 $0.56
  Minivan    $21 $0.68
  15-passenger van    $21 $0.68

Damage to a motor pool vehicle may result in your speed type being charged a $1,000.00 deductible.

Additional fees:

  • – Refueling fee (applies if the tank is returned at or below 7/8 of a tank, regardless of starting level)
  •         • 1st Offense: $18.00
  •         • 2nd Offense: $28.00
  •         • 3rd Offense: $38.00
  •         • 4th Offense: $48.00
  •         • 5th & Max Offense: $58.00 (recurring if additional offenses beyond 5 times)
  • – Key Return Fee (applies if the vehicle key is not returned to correct key lockbox or taken home)
  •         • No Callout Required: $10.00
  •         • Off Duty Office Callout Required: $10.00 + $40.00 ($50)
  •         • Lost Key - actual cost of the key and associated labor time 
  • – Documentation/Fuel Receipt(s) Fee (applies if documentation is not filled out completely, left in the blue vehicle folder, and/or not turned into gray box)
  •         • 1st Offense: $10.00
  •         • 2nd Offense: $20.00
  •         • 3rd Offense: $30.00
  •         • 4th Offense: $40.00
  •         • 5th & Max Offense: $50.00 (recurring if additional offenses beyond 5 times) 
  • – Cleaning & Parking Fee (applies if vehicle is returned uncleaned, seats not in original configuration, or vehicle requires parking corrections)
  •         • An hourly rate of $18.00 per hour will be charged for any cleaning, configuration, or parking work performed.
  •         • A minimum of 1 hour will be charged.
  •         • Only whole hours will be charged beyond the first hour (e.g., 1.25 hours bills as 2.00 hours) 

Additional information (15-passenger van)

  • • Requirements: Due to safety and insurance requirements, driver authorization and training is required for all 15-passenger van rentals as outlined below.
  • • Authorization: A completed Department Authorization Form (PDF) form must be emailed to trans@uccs.edu at least two business days prior to your 15-passenger van training, along with a photocopy of your current Driver License.  Reservations will not be approved unless all requirements have been completed.
  • – Training:
  •         • Complete: CU Defensive Driving Skillsoft course and quiz (send screenshot of "Certificate of Completion" to trans@uccs.edu).
  •         • Schedule and Complete: Hands-on vehicle training must be scheduled with Transportation at least 2-3 weeks prior to your van rental date. The hands-on training is based on the availability of a Transportation trainer, as well as a 15-passenger van. 
  • – Training Fees (applies for all 15-passenger van training) (effective August 25, 2025)
  •         • Solo: $79.00
  •         • Group of 2-3: $68.00 per person
  •         • Training Fees will be billed to the department speed type provided to Transportation Services before the hands-on training takes place.
  •         • Reschedule Fee: $23 (applies if training is changed by requestor with less than 3 business days notice)
  •         • Urgent Fee: $57 (if request is less than 14 calendar days prior to reservation date)

 

 Forms

Department Authorization Form (PDF) 

 

State Contract Rentals

  • -The State has contract service agreements with several rental car agencies.  To utilize a vehicle from these agencies the renter must have the University-issued State Travel Card, a valid driver license, and meet the rental agency age restrictions.  With the exception of trucks, SUV's and 15-passenger vans, renters must decline all additional insurance coverage since full coverage is provided through the Travel Card agreement and University insurance.

 Personal Vehicle

  • -Individuals may elect to utilize their personal vehicle for university business and claim mileage reimbursement through their sponsoring department.  No University insurance coverage is provided since the mileage allowance takes into account the total cost of vehicle operation, including mandatory liability insurance.  The owner's personal auto insurance provides coverage - some personal insurers do not cover business travel, so check your own insurance coverage.

Questions or need additional information?

Motor pool Vehicle Regulations

UCCS Transportation Field Manager
//www.uccs.edu/pts/transportation
(719) 255-4701

University Insurance Coverage & Claims

UCCS Risk Manager
//www.uccs.edu/pusafety/risk-management
(719) 255-3525

University Travel Regulations

Procurement Services Center 
https://www.cu.edu/psc/travel
1-877-724-0581

Colorado Insurance Regulations & Requirements

Colorado Insurance Division
D.O.R.A. Division of Insurance

Statutes:

[1] Effective July 1, 2006: Avis, Budget, or (in Colorado only) Enterprise.
[2] Other than Workers' Compensation for University employees within the course & scope of their job duties.
[3] Colorado Auto Accident Reparations Act (?10-4-701, C.R.S. et. seq.).

Motorpool Vehicle Location

Gateway Garage - Level 1

Quick Links

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Phone No: 719-255-3931
Email: trans@uccs.edu


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